For schools and PTAs
Fill the book fair shifts, collect the dues and stop answering the same questions.
Every question lands on the same few people.
19×
times the president answered “What time does the festival start?” It was in the newsletter.
97%
of PTO and PTA leaders say the same small group does most of the work.
54%
have cancelled or scaled back an event for lack of sign-ups.
Source: PTO Today, February 2026
Saturday, October 10
9:41
19×
times the president answered “What time does the festival start?” It was in the newsletter.
Emma: what time does it start tomorrow?
Can anyone take the Thursday shift? Still need two.
Mark: is the festival 10 or 11?
Lisa: Who still hasn’t paid dues? Trying to close it out before the board meeting.
Quick question, what time does the festival start?
Can anyone cover Friday’s water station?
What time does the festival start??
Jess: What time does the festival start?
Each of those jobs becomes one post that keeps track for you.
PTA membership dues
$25due Monday
186 paid · 226 owe
Remind 226@collect tracks who has paid and reminds only those who still owe.
Today:A spreadsheet and three payment trails.
12/15shifts filled
Full
Full
FullFullThu needs 3
Remind the rest@signup puts up the slots, shows the coordinator the empty Thursday shift, and reminds only people who haven't answered.
Today:A sign-up sheet and a plea in the group chat.
Emma, Kindergarten
What time does the festival start?
Hive Assistant
Saturday at 11, on the field. Parking is in the back lot.
From PTA board · Fall festival
On Pro, Hive Assistant answers from the board's post, with the post shown, in every grade's room.
Today:The president on her phone all weekend.
Staff
One thing: every family's email.
Join us on OurHive
Everyone in one place, by grade.
Staff
Your own newsletter, with the flyers and messages from the launch kit.
Reyes familyOn the listOkafor familyOn the list→2027PTA
Only families on the list get in.
Which grades are your kids in?
Families
They say which grades they're in and land in those rooms.
Staff can stay as admins. Handing it to the PTA is the usual way.
The school, the PTA and the boosters in one app. Every post lands in the room it belongs to, and keeps track of itself.
The book fair moves to the gym on Thursday. Same hours.
Fall festival shifts, Saturday. 17 of 24 claimed.
PTA membership dues, $25, by Monday. 186 of 412.
Who's driving to Saturday's festival? Room for two?
Open · 1 reply · 3 followingThe book fair moved, posted once. It shows in every grade’s room, so no one has to forward it.
Festival shifts, 17 of 24 claimed. Every family sees who’s signed up, and the coordinator sees the gaps.
$25, 186 of 412 paid. Only the families who still owe get a reminder.
A parent asks for two seats to the festival. It stays up until someone answers, and others can follow it.
The school can upload parent emails from its roster, or the PTA or booster club its own member list. Free to start.
What stays yours
Only families on your list get in, and anyone else asks an owner or admin. The list stays when the board changes.
Families choose what shows, and contact details never show in the directory. No student accounts.
When the new board takes over, every post and answer stays, and the book fair signup runs again with last year's results.
